Terms and Conditions

Terms of Use

  • These terms define the basis on which we make this website available to you by whatever means of access.
  • By using this website you will have agreed to these Terms and Conditions.
  • The Terms and Conditions may change from time to time.
  • This website is operated by SCHOLAR as the trading arm of Heriot-Watt University whose registered address is Edinburgh, Scotland, United Kingdom, EH14 4AS.
  • If you have any queries about these Terms and Conditions please email us at info@scholar.hw.ac.uk.

Access and Registration

  • Where appropriate, you must obtain and pay for all telecommunication services, computer equipment or other electronic devices and software necessary to connect to and use this website.
  • Such services, equipment and software will not be provided by us and you will need to provide these from other suppliers. We do not have any control or responsibility for such suppliers.
  • We provide some of this website on an open access basis but you will need to be registered with an organisation that has paid a subscription fee to use most areas. For some areas, we may restrict access by age and/or location of users. We reserve the right to refuse registration applications or access to the website e.g. to prevent fraudulent usage, inappropriate usage etc.
  • Please read our Privacy Policy statement which applies to any registration information we are supplied with or collect from you or other parties.
  • We may issue you with a username, password and/or other means of access control or certain parts of it (together referred to as passwords). These are for your personal use only. You must not share your password to anyone else or allow anyone else to use them. You must not use anyone else's passwords. You must inform us if you think your passwords are no longer confidential. If you do, or if we believe or have grounds for thinking it to be necessary, we may issue you with a replacement password.
  • You agree not to abuse the access/registration process since maintaining the security and integrity of the website is necessary to enable our users to use it safely and effectively.

Contents of the Website

  • The website contains a wide range of features (text, images, sound recordings, videos, software, data and other content of all forms) which we provide (together referred to as website content) which we wish you to make use of for educational reasons in a reasonable way.
  • The website content is protected by copyright and other intellectual property and related rights which are owned by us and/or our suppliers. You may access the website and view the website content on-screen and where permitted by this website and by the terms provided to the subscribing organisations print out a reasonable number of copies of parts of the website as long as this is for your own private and non-commercial purposes only.
  • For certain website content e.g. where payment is necessary or where our suppliers have required it, separate and/or additional usage terms and conditions may apply. These will be marked on the relevant area of the website where you will be given the opportunity to review and agree to them.
  • You must not, or attempt to, make mass, automated or systematic extractions of the website content. You must not, or attempt to, use the website content to create or include it within another paper or electronic form or database without written permission from us, or try to sell it or re-distribute it. We reserve the right to prohibit or restrict the manner in which other websites link to or frame or re-present any or all of the website content.
  • Decompiling, reverse engineering, disassembling, or otherwise reducing the code used in any software on this website into a readable form in order to examine the construction of such software is prohibited except to the extent permitted by law.
  • If you have any questions regarding what you may or may not do with the content website or the use of the website generally please contact us at info@scholar.hw.ac.uk.
  • The content of the website may include descriptions of certain practical and/or scientific experiments for schools or other educational establishments. Please note that the experiments shown or described on the website are, or have been, carried out by experienced personnel in a controlled environment by or under the guidance of qualified teachers, tutors, lecturers or technicians. Should you conduct any experiments at your school or other organisation, you do so at your own risk. It is your responsibility to ensure that all experiments are carried out under the school or other organisation's health and safety policy and procedures and that all teachers or other staff undertaking any such practical experiments or demonstrations are responsible for carrying out risk assessments according to the health and safety policy of their school, other educational organisation or Education Authority.
  • We reserve any other uses of, and rights in, the website content on behalf of ourselves and our suppliers, so you must obtain our written permission for such uses. We may not always be able to give our consent but please make such requests by contacting us at info@scholar.hw.ac.uk.
  • This website contains content which we believe is relevant to the subject or subjects covered and suitable for use in schools and other comparable organisations. There may be cultural sensitivities in certain countries and for certain individuals that make the use of some of the content inappropriate.
  • The responsibility for ensuring that the content is suitable for the users and are available to view is that of the subscribing organisation.
  • We take no responsibility for the cultural appropriateness or otherwise of the content on our website.


  • The website content is provided for informational purposes only.
  • This website may not be available at all times. It will be inaccessible during maintenance periods and may, from time to time, be subject to emergency maintenance or be unavailable for other technical reasons which may or may not be outside our control. The website cannot be guaranteed to be free from content or other errors or defects. We will, however, use reasonable care in attempting to correct any problems once we have become aware of them.
  • Although we take reasonable care with the website content, we cannot guarantee that the website is free from content errors or typographical errors. The website is subject to change and therefore inaccuracies may occur from time to time. If you are in doubt about the accuracy of the content please validate any specific information with a third party or contact us at info@scholar.hw.ac.uk.
  • The website may contain links to external website or third-part advertising. External websites may link to this website. Whilst we choose our commercial and non-commercial partners with reasonable care, we do not necessarily recommend, endorse or sponsor, and cannot control or are responsible for any third-party content that may be accessed through this website or from which this website may be accessed. Please use caution and care when using such third-party websites and content. Please read their own terms and conditions of use and privacy policies.
  • We shall not be liable and shall not compensate you for any loss or damage you may suffer unless we have failed to carry out our obligations under these Terms and Conditions to a reasonable standard or breached any duties imposed on us by law, including if we have caused death or personal injury by our negligence, and that failure is not attributed to: (a) your own fault, for example, your failure to abide by recommendations previously advised by us; (b) a third-party unconnected with our performance of this agreement, for instance, problems due to communications network performance, congestion, connectivity or the performance of your computer equipment or device; or (c) any other events which neither we nor our suppliers could have foreseen or forestalled even if we have taken reasonable care.
  • Accordingly, we will not be responsible for loss or damage to your computer hardware or device or software or other personal property or any other losses which you suffer as a result of the content of the website, including content on experiments or demonstrations, unless this is due to our own neglect or failure to take reasonable precautions and such losses are reasonably foreseen. We recommend that you (a) take care to verify the suitability and compatibility of your computer systems prior to use; and (b) take reasonable precautions to protect against harmful programmes or devises including through installation of anti-virus software.
  • This is an educational website and, as such, we shall not in any event be liable for losses related to any business such as lost data, lost profits or surpluses or business interruption.
  • We shall not be liable to inaccuracies or omissions in the website content which could be perceived by you as responsible for the performance in external examinations or other educational assessments.


  • If you wish to terminate your registration for this website at any time please contact us at info@scholar.hw.ac.uk.
  • Unless you and we agree otherwise e.g. as part of any subscription arrangement, to which terms apply, we may terminate the provision to this website to you at any time. We shall make reasonable efforts to give you prior notice if we do but this may not always be possible.


  • If you are in breach of these Terms and Conditions and we do not take action against you, we may still take action against you later or if you breach the same Term on another occasion or if you breach a different Term.
  • If any provision of these Terms and Conditions is, for any reason, held to be unenforceable, illegal or invalid in some other way, the unenforceable, illegal or invalid provision will not affect the remainder of these Terms and Conditions, and they will continue in full force and effect.
  • We will try to resolve any disagreements quickly and efficiently. If you are not content with the way we deal with any disagreement we may agree to refer the matter to arbitration but you and we are not restricted from bringing legal proceedings. These Terms and Conditions are governed by the relevant Scottish law and you and we agree to only bring legal actions about these Terms and Conditions in a Scottish court.
  • We intend to rely upon the written terms set out in these Terms and Conditions as the entire understanding between us relating to your use of the website. If you and we agree any changes, please make sure you request that these are confirmed in writing. That way we can avoid any problems surrounding what we or you are expected to do in relations to such changes.
  • Only you or us have the right to enforce any provision under these Terms and Conditions.

Privacy Policy

What is our Privacy Policy?

This Policy explains our approach to the collection of information and use in connection with this website as well as the specific choices you can make about your own information. Please read this Policy carefully. By using the site you will have deemed to have agreed to this Policy. If you do not agree with the Policy please do not use the site. We may change this Policy from time to time, so please review it regularly.

If you have any questions about this Policy or the information we hold please contact us at privacy@scholar.hw.ac.uk. SCHOLAR as a trading arm of Heriot Watt University is the data processor for the personal data, with the exception of email addresses not provided by SEEMiS, we hold about you whereas the data controller is SEEMiS. The data controller for email addresses of students and staff not provided by SEEMiS is Heriot-Watt University.

  • We process information and personal data to administer the SCHOLAR service for the benefit of Scottish education in schools and Colleges;
  • We could not exercise our contractual responsibilities and fulfil our education, training and support obligations to you without collecting, holding and processing your personal information. This Policy explains what personal information we hold, what we do with it and why.
  • We hold your personal information securely and restrict access to people who need to use it in the course of their duties.
  • We collect and process your information in order to provide access to this website and to provide progress

Personal Information

  • We collect, hold, process personal information in all formats for the purposes set out in this Policy. Any data we obtain from SEEMiS under a Data Sharing Agreement (DSA) or other organisations subscribing to SCHOLAR is deemed necessary for the proper delivery and conduct of the SCHOLAR service. The information we collect are:


    • Personal details (first name and last name, Scottish Candidate Number);
    • Education details (school name and address, subjects enrolled with SQA);
    • Your Education/Local Authority;
    • Email address.


    • Personal details (first name and last name);
    • Employer details (school name and address, Education Authority);
    • Email address.

  • We collect and process your information to:


    • Enrol you for your school timetabled subjects where SCHOLAR content exists;
    • Provide you and your teacher/tutor with your formative assessment data;
    • Allow the use of your email address for password recovery or when the password changes;
    • Provide you with an improved educational service, educational evaluations and for educational research purposes;
    • Deal with queries, complaints and disciplinary matters promptly and fairly;
    • Comply with legal obligations where this is necessary for the detection, investigation and reporting of criminal offences.


    • Enrol you for your school and/or class timetabled subjects where SCHOLAR content exists;
    • Allow the use of your email address for password recovery or when the password changes;
    • Send a welcome message when enrolled in a new annual cohort;
    • The distribution of student and staff account details of your school as the SCHOLAR Contact at your school;
    • Provide you with an improved educational service, educational evaluations and for educational research purposes;
    • Deal with queries, complaints and disciplinary matters promptly and fairly;
    • Provide you with Newsletters or other service functions only when you have consented to receive them.

  • We may publish or share your personal data only when we have received your consent or where one of the following conditions are met:
    • We may receive your consent from the data controller;
    • We may appoint people and organisations to work for us and contract them to act as data sub-processors on our behalf for any of the above purposes. Examples include but are not limited to provision of email and other services, hosting communication services, IT system maintenance, incident management services;
    • Provide limited information necessary to an organisation with a statutory function, such as the police, where this is necessary for law enforcement.

  • We keep information about you for as long as needed to:
    • Provide you with the academic content and support services;
    • Meet our contractual obligations with the subscribing organisations e.g. Local Authorities;
    • Conduct educational evaluation and educational research purposes only.

  • When information is no longer required for the purposes set out in this Privacy Policy, we will permanently anonymise any information by erasing personal data from the system.

  • You have the right to:
    • Find out what personal information we process about you and obtain a copy of the data, free of charge, within one month of the request. We may make a charge for additional copies of the same information;
    • Ask us to correct inaccurate or incomplete data;
    • Object to the way we are using your personal data if you think we are using your information unfairly or unlawfully;
    • Complain to the UK Information Commissioner's Office.

  • Under certain conditions, you also have the right to ask us to:
    • Restrict the use of your information e.g. if you have raised issues about the accuracy of your data until we have investigated and responded to your concerns;
    • Erase your information from our records;
    • Comply with your request where there is a previous agreement in place to process your data and have withdrawn your consent to further processing.
If you have any questions about what we do with your information or your rights under privacy laws, you can contact us using the email address privacy@scholar.hw.ac.uk .

Social Media Policy

Details of SCHOLAR news and service updates are provided on the public website, including the likes of new course developments, notifications about the status of SCHOLAR services and news of upcoming events etc. This information will also be re-published via popular social media platforms, providing a choice of outlets and a more open means of communication and social engagement with our user base.

This Social Media Policy page explains how we hope to make use of the additional benefits that social media platforms provide and how we will manage our presence on these platforms. Additionally, we will adhere to the guidelines and terms of service for each site.

We monitor our social media accounts regularly during core office hours (weekdays 9:30am-4:30pm) and to a lesser extent outside of that time. Unusual office closures will be announced in advance. We aim to reply to questions posted on our Facebook page, Tweets sent to @SCHOLARuk or using one of our Hashtags (e.g. #SCHOLARuk) or messages sent to SCHOLARuk on The Student Room as soon as possible, but please contact us at info@scholar.hw.ac.uk if you have an urgent, important or confidential enquiry.


‘Like’ our Facebook page for the opportunity to discuss your thoughts and experiences using SCHOLAR with us, but remember that any comments posted on our page have the potential to be seen by all Facebook users so please think before you type!
Statement of Rights and Responsibilities


Photographs from the annual SCHOLAR conferences from recent years are available to view on our Flickr photostream. All photographs are the copyright of SCHOLAR (all rights reserved) so please get in contact with us if you would like to use any of the images in your own publications. Comments can be made under each photo.
Yahoo (owner of Flickr) Terms of Service


Presentations from the annual SCHOLAR conferences from recent years are available to view, download or embed from our Slideshare page. Comments can be made under each presentation. (Slideshare also provides a “Following” mechanism similar to Twitter, but we do not currently make use of this feature.)
Slideshare Community Guidelines

The Student Room

We have an account on The Student Room which we use to keep an eye on the discussion in the Scottish Qualifications Forum to which we occasionally reply with helpful information relating to any SCHOLAR-related issues and queries that are mentioned.
The Student Room Moderation Policy


Follow our Twitter updates to keep up to date with SCHOLAR and for selected Retweets about relevant subjects. We mainly follow Twitter accounts that belong to educational practitioners and technologists, and we are particularly interested in receiving feedback from schools, pupils and teachers that use SCHOLAR. Whilst we do not follow personal Twitter accounts that belong to students, we do encourage them to follow us and we are happy to answer their questions. We will generally try to establish a dialogue when we find Tweets about SCHOLAR-related issues and queries even if they are not directed specifically towards us.
Terms of Service


Videos from the annual SCHOLAR conferences from recent years are available to view on our YouTube channel. All videos are the copyright of SCHOLAR (all rights reserved) so please get in contact with us if you would like to use any of the content in your own publications. Comments can be made under each video.
YouTube Community Guidelines


What is a cookie?

Cookies are text files containing small amounts of information which are downloaded to your device when you visit a website. Cookies are then sent back to the originating website on each subsequent visit, or to another website that recognises that cookie. Cookies are useful because they allow a website to recognise a user’s device. You can find more information about cookies at:

Cookies do lots of different jobs, for example letting you navigate between pages efficiently, remembering your preferences, and generally improving the user experience. They can also help to ensure that adverts you see online are more relevant to you and your interests, although SCHOLAR does not currently feature any advertising.

The cookies used on this website have been categorised based on the categories found in the ICC UK Cookie guide. A list of all of the types of cookies used on this website by category is set out below.

Types of cookies used by SCHOLAR

Category 1: Strictly necessary cookies

These cookies are essential in order to enable you to move around a website and use its features, for example the ability to access pages located in secure areas. Without these cookies you would not be able to login to SCHOLAR.

Category 2: Performance cookies

These cookies collect information about how you use a website, for instance which pages you go to most often and whether you encounter any error messages. These cookies do not collect any information that identifies you. All of the information that these cookies collect is aggregated and is therefore anonymous. It is only used to improve how a website works.

SCHOLAR makes use of Google Analytics to continually assess device usage and page visits. For information on Google Analytics and its use of cookies please see the following links:

Category 3: Functionality cookies

These cookies allow a website to remember any choices you make (such as your username, preferred language or the region in which you are located), providing enhanced, personalised features. These cookies can also be used to remember any changes you have made to the text size, fonts and other customisable parts of a website. They may also be used to provide services you have asked for such as watching a video. The information that these cookies collect may be anonymised. They cannot track your browsing activity on other websites.


By using SCHOLAR, you agree that we can place the three categories of cookies as described above on your device.

Withdrawal of consent

You can withdraw your consent at any time by deleting and disabling the cookies on your browser. For further information on how this can be done for your browser please see the relevant documentation:

Please note that blocking all cookies, including cookies that are strictly necessary, may prevent you from logging into SCHOLAR and making use of its features.

If you have any questions regarding our Cookie Policy then please contact us at info@scholar.hw.ac.uk.